The Accounts Payable Coordinator is responsible for processing invoices and assisting the accounts payable team.

Reasonable accommodations may be made to enable individuals with disabilities to perform all functions.

Descriptive Statement(s) - % of Time

Matches invoices to receiving documents based on assigned vendors and enters invoices into the accounting system. Researches vendor statements and responds to vendor inquiries via phone or email on the status of payment. - 25%

Processes employee expense reports in Concur. Sets up new vendors in accordance with 1099 guidelines and processes claims payment requests. - 15%

Provides administrative support for the accounting department including general filing. - 15%

Assists with preparing monthly client invoices by working with the accounts receivable team during month-end close to provide backup as requested. - 15%

Complies with company policies and procedures, generally accepted accounting principles, and regulatory requirements. - 10%

Performs month-end processing, vendor approvals, pay cycle processing, and 1099 processing. - 10%

Serves as liaison to operations management and other corporate departments, assisting them with accounts payable and purchasing related issues, including check inquiries. - 10%

The total amount of time for all functions of the job - 100%

Education:

• Associates degree or equivalent from a two year college or technical school

Required Licensure, Certification, etc.:

• N/A

Work Experience:

• Two (2) years of accounts payable experience or general accounting experience

Knowledge:

• Knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices

Skills:

• Ability to quickly and accurately data enter a high volume of transactions with great attention to detail
• Ability to work in a fast paced environment adhering to strict deadlines
• Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint and Outlook) and various accounting technology applications
• Written and verbal communication skills to effectively address all levels within the organization

SCOPE                                                                                                                          

Authority to Act:

• Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department.

Budget Responsibility:

• The employee has control over resources available only.

The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lifting Requirements

Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.

Working Environment

The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.

Travel

Travel of up to 5% may be required.

I understand that every effort has been made to make this job description as complete as possible.  However, it in no way states or implies that these are the only duties that I will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is a logical assignment of the position.  I accept that at any time there may be modifications or changes to the above job description.