Office Administrator- Part Time

Job Details Compensation: Towne Park is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate’s job-related skills, experience, education or training, and location. The annual base pay range for this position is $20-$30/hour

Benefits: Employees are eligible to enroll in medical, dental, and vision insurance, accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are provided company-paid basic life and AD&D insurance as well as short-term and long-term disability. Employees are also able to enroll in the company’s 401k retirement savings plan.

Paid Time Off: Employees accrue 0.0654 hours of PTO per hour worked up to a maximum of 136 hours per calendar year. Employees receive 6 paid holidays throughout the calendar year and employees accrue up to a maximum of 4 paid floating holidays per calendar year.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to a specific plan or program terms.

SUMMARY

The part-time Office Administrator is responsible for supporting the daily operations of Towne Park’s corporate office, known as the Field Support Center (FSC). This role requires a highly organized and detail-oriented individual capable of managing a variety of administrative tasks. The ideal candidate will demonstrate strong time management and multitasking abilities, along with a hospitality-focused, service-oriented mindset. The Office Administrator must be comfortable engaging with individuals at all levels of the organization and possess proficiency in Microsoft Outlook and Office Suite, as well as experience with Concur. The Office Administrator is expected to be in the office Tuesday-Thursday.

ESSENTIAL FUNCTIONS
Reasonable accommodations may be made to enable individuals with disabilities to perform all functions. 

Descriptive Statement(s)% of Time

• Maintain an organized office and kitchen environment- 20%
• Provide daily administrative and office support & handle all administrative tasks related to Concur expense and travel management- 20%
• Order and manage inventory of general office supplies and snacks-10%
• Coordinate and order food and beverage needs for various in office meetings and employee activities-10%
• Receive, sort, and forward incoming mail, and manage shipping and receiving-10%
• Arrange air travel and hotel accommodations for interview candidates and other business needs-10%
• Backup support for Office Manager-10%

The total amount of time for all functions of the job =100%

QUALIFICATIONS

Education: 

• An associate’s degree or higher in a business-related field, or equivalent experience.   

Work Experience: 

• 2-5 years’ experience in general office administration; OR Equivalent combination of education and experience

Knowledge & Skills: 

• Knowledge of office management principles, methods, and procedures
• Computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint and Outlook) and various technological applications
• Proficiency in Concur Travel.
• Strong verbal communication skills
• Excellent written skills.
• Strong multi-tasking skills.
• Demonstration of professionalism and commitment to service that supports Towne Park’s Mission. 
• Ability to demonstrate a professional demeanor at all times as a reflection of the company Mission in a variety of settings with a demonstrated understanding and appreciation for diverse cultures.
• Desire to improve processes, take initiative and solve problems.

SCOPE    

Authority to Act: 

Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department.

Budget Responsibility: 

The employee has control over resources available only.

WORKING CONDITIONS & PHYSICAL DEMANDS    
The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Physical Requirements
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Lifting Requirements
Exerting up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or greater than 10 pounds of force constantly to move objects.

Working Environment
The majority of work will be performed in climate-controlled environment, but may be exposed to inclement weather and varying degrees of temperatures on occasion.

Travel
Travel of up to 5% may be required.